WEBVTT

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[Upbeat music]

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>>Speaker: And kick it off with our next
unit here and we open up WPSAPS.

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All right, so just to recap where we've been,

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we've entered everything into our system.

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We identified our boundaries, we entered our assessments,

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our communities, we got everything built in the system.

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And then we played around with
our slide bars identifying which

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prevention actions we're gonna do.

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We've evaluated based on
effectiveness.

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We looked at different scenarios.

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So, we have multiple scenarios based off of our one assessment.

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So, we have multiple scenarios created.

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Now we're going to throw those prevention actions that we said we're going to do.

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We're going to throw them on calendar, say when we're doing them.

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So, we have some sort of
schedule.

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All right.

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So that's where we're at right
now.

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We switch it a little bit between a PowerPoint

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just to make sure I hit all the points, and then I'm going to give you a

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full demonstration, live
demonstration in the WPSAPS

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of how to do it.

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All right, we're going to look
at yearly action plans.

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The objectives of this unit are to create a yearly action plan "Y.A.P",

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for a scenario and adjust the scheduled actions to fit the

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yearly action plan or the yearly needs.

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So, types of yearly action plan sets.

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Yearly action plans are the basis for accomplishment reporting.

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So yearly action plans should be developed for each year the plan covers.

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Do you anticipate making yearly adjustments to your wildfire prevention plan?

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You may only want to create each year's yearly action plan as it is needed.

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All right, so you're gonna, we
have our scenarios.

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We're gonna pick what scenario we wanna build a yearly action plan for and it's just gonna cover a 12-month period.

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OK.

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Yearly action plans can be
developed for each employee.

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If the scenario is for multiple employees, it is possible to

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create individual work plans from the same scenario for each employee for each year.

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It's basically our scenario that lays out how many hours we have and how many prevention actions we're gonna do.

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So, in a yearly action plan, we don't have to dedicate all those hours to one employee.

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We can have multiple yearly action plans for each employee,

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if we choose to do it that way.

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It also may be useful to develop an overall yearly action plan

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for each year for your wildfire prevention plan for multiple employees.

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OK, so that's just for- for
upward reporting

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it may be easier to just have the one over overall yearly action plan

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that encompasses all of the activities in one plan.

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That way you when you run your
performance reports at the end,

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you've got one performance report that covers your entire management unit.

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But you have different options, different ways of doing it.

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General tips for working with
yearly action plans.

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You will not be able to increase
prevention actions above what

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was established for the
scenario.

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If you need to make adjustments,
you will need to return to the

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scenario, then change and save
the action set.

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You will also need to delete any previous created yearly action plans associated with the scenario.

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Then reload the scenario in the
yearly action plan module and

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recreate new ones for adjusting
scenario.

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OK, so we locked in all of our
prevention actions in our

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scenarios, OK, And just the way
we have to progress through the

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workflow here is they're locked
in on the scenarios and then

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your yearly action plan is based
off of that scenario.

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So, you can't say "on my yearly action plan I'm going to do more prevention activities or more hours than I have available in my scenario."

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This program will not let you do
that, in the yearly action plan.

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If you go above and beyond,

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then there's a place to account for that in your accomplishment reporting, but not in the yearly action plan.

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You're locked in by the number of hours you created in your scenario.

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So, if you need to make a change,
delete your yearly action plan,

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make your edits a new scenario,
and then create a new yearly

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action plan.

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WPSAPS allows you to create yearly action plans with less hours than were planned in a scenario.

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This is useful when developing
individual yearly action plans

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for wildfire prevention plans
with multiple employees and

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setting up yearly action plans.

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Think about the seasonal needs to conduct certain types of prevention actions.

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If you change the scenario the
yearly action plan was based on,

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you must recreate the yearly action plan.

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We covered that. Set up yearly
action plans to reflect a single

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year, not repeating year.

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There will need to be a yearly
action plan for each year to

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report accomplishments.

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OK.

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And I just want to reemphasize.

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So, you did your one assessment
and that assessment could be

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good as long as it's good,
five years, whatever.

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This is a long term strategic
plan based off of 27 years worth

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of historical data.

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OK, so it it's it, it should be
pretty good.

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And then you build multiple
scenarios but then you have

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multiple yearly action plans or
so a yearly action plan will

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need to be created for each
year.

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And the reason why is because
when you input your

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accomplishments your it's bound
by that year.

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Be aware unplanned prevention
actions cannot be added when

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creating yearly action plan.

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You'll need to return to the
scenario, edit it, then return

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to yearly action plan, delete
the old yearly action plan and

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create a new one.

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OK, I keep re-emphasizing that.

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All right, let's jump into a
demo here.

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All right, so I'm going to click
on our little calendar

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here to start building a
schedule.

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All right, this is first thing.

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You're going to need to click on
new action plan.

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You're not going to have all
this.

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This is all going to be blank.

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I'm going to move my window
there, cover it up.

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That doesn't exist for you guys
yet.

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All right, your new action plan
window, first thing you need to

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do is select the completed
scenario.

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You created 4 scenarios, right?

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You did 2 benchmarks and then
two custom scenarios.

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So, all of your scenarios that
you created are going to appear

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here.

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I'm just going to select one of
the ones I had up commit created

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already.

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And then action plan name, let's
name it.

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I'm just going to call it.

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I think you got to do like fire
2023 or something.

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I'm just going to call it mine
test.

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Test three.

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OK, so this is the name for your
new yearly action plan.

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And then you're going to select
your fire season months down

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here provides some useful
historical data based off all

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your fire causes and when the
highest numbers are for each

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month.

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So, looking at my data here,
July, August looks like is the

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most it's right.

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We got the most fires.

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So, I'm going to select those my
fire season, July and August.

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And then you get to select the
how the distribution works.

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You can do frequency of fires or
by acres for simple city.

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I'm just going to keep it
frequency, and then we can

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create our new action plan.

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All right, let me zoom go down.

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There's the new one I just
created test #3, and you got

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three options here.

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You can load it, you can delete
it, and then you have your cause

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information.

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So, you can always open that
again, and take a quick peek at

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it.

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This is your table showing all
your fire historical fire

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causes, right?

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There's delete.

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If we need to make some
adjustments to the number of

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action plans, specific actions
or general actions, number of

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hours, we'd have to delete this
plan, make the adjustment in the

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scenario, and then create a new
one.

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So, let's go and load it.

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Test #30. All right, so the first thing that pops up down here is

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this drop-down box where you can
highlight are you, do you want

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to look at general actions or
your specific actions?

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We'll keep it on general actions
for now.

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And then these are all of the
general actions that are available.

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This is all the prevention
general actions.

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And then going across here, it's
just the action, general action

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number, a short description.

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And then going across you have
your 12 months.

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At the end you got a total and then you have allowed.

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So, this is your total, how
you have it distributed,

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distributed across the 12 months
and then allowed.

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That's what you identified in
your scenario that you built in

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the previous step.

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And then you have the ability to
add if it's associated with the

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community or not.

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All right, but I don't care
about having all of the general

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actions listed here.

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I'm going to simplify this and
hide everything that have zero

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planned hours.

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So now what you're looking at is
only the general actions that

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you said you were going to do in
your last scenario.

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So, it just simplifies, cleans it
up a bit.

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All right, now I am going to go
through and look at this

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information.

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So, the first one, prepare
revised wildfire prevention plan

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and it's showing automatically
populated.

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January's a good time to do
that.

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You're far away from your fire
season.

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Let's do that in January and
then you'll see it highlights

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yellow my fire season that I
selected.

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So that's just a little, another
little helper when you're going

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through all of your general
actions, specific actions.

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And then let's say you know
what, January is a terrible time

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for me.

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I got a lot of other meetings.

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I got a lot of other stuff going
on January.

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I'm not gonna do it in January.

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So, I'm gonna edit it, take it
out of January, and I'm gonna do

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it in December.

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December's a good time for me to update my yearly, my wildfire prevention plan for the next
year update.

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And there it is.

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So that's how you edit your
schedule.

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OK.

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It's automatically populates
what the system thinks would be

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a good time for you to do all of
these different general actions,

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but you have full ability to
edit and change it.

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Let's say I got 22 yearly action
plans for my management unit.

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See what it says.

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Total is larger than allowed.

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Subtract units from another
month.

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All right, so it's locking
me in.

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I cannot go above the hours that
I identified in my scenario.

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It won't let you do it. In the
future going forward,

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and when you get to accomplishment reporting later on,

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you can, you can add, you
can go above and beyond, but not

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when you're building a schedule.

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You're locked in, you're
confined by your scenario and

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the number of hours you
identified.

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So I'm going to cancel this out.

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All right, So now let's look at,
let's go to the drop down box

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here let's look at specific
actions.

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And then here you'll notice it
added an additional drop down box.

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And here are my three prevention
units identified.

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All right, so you're, if you
remember specific actions are

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associated with each prevention
unit.

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So here you're going to have to
go through each prevention unit

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and build out your schedule
because you have a number, a set

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number of hours associated with
each prevention unit in your

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last scenario.

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So again, you got the same
features.

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Let's hide all the
information that we don't need,

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everything with zeros,
everything we didn't plan in our

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scenario.

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Let's get rid of that.

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And then you can come through
here and edit your calendar.

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And then if you do want to associate this with the community,

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the way you do is you
check this box here,

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go to your drop down arrow, add Community
Association,

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select the community, say casino, add
community and there it is.

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And then I can edit when I'm
going to do those activities.

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Looks like I got six hours
available, not six hours,

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60 units available.

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Someone doing all that in April,
community education mitigation

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program.

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There it is.

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All right.

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That's how you mess with the
community information.

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And then again, remember, you
have to go through and adjust

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your schedule for each
prevention unit.

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All right, that's, that's,
that's it.

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That's pretty much it.

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So I'm going to jump back to my
slides here.

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Let's see if we hit everything.

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Summary review at the conclusion.

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Create a yearly action plan.

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I showed you how to do that.

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Adjust the schedule actions to
fit the yearly needs.

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Done.

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>>Speaker 2: Hey Francisco, this tracks. One thing I wanted to share

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that appendix G as far as you know, creating your what you want to do.

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This is when you want to do it.

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Yeah, that Appendix G is a big
help.

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So just reference that you get
confused about what's

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considered, like Francisco said,
level 1 schools, level 2 school,

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two schools.

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You know that that can be
confusing sometimes.

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So yeah, definitely that Appendix G is going to be your friend.

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>>Francisco: Yeah, yeah.

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Pretty much everything that you
do in wildfire prevention will

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fall into one of these
categories, specific actions or

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general actions.

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And that Appendix G is, yeah,
it's extremely helpful in in

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defining which each of these are
and what it gives examples of

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what falls into those
categories.

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So definitely, definitely use
that.

00:16:51.133 --> 00:16:51.299
Yeah.

00:16:51.300 --> 00:16:54.233
And use it for when you're
developing a scenario too, and

00:16:54.233 --> 00:16:57.366
you're trying to identify what
prevention actions you want to

00:16:57.366 --> 00:16:57.766
conduct.

00:17:02.266 --> 00:17:03.199
All right, I'm gonna go back.

00:17:03.200 --> 00:17:05.833
Let's go through the proficiency
check questions.

00:17:05.833 --> 00:17:06.833
Knock those out.

00:17:08.466 --> 00:17:11.966
Is it possible to increase the
number of units for a fire

00:17:11.966 --> 00:17:14.666
prevention action in the yearly
action plan?

00:17:22.100 --> 00:17:22.533
No.

00:17:23.333 --> 00:17:25.266
Correct answer is no.

00:17:25.900 --> 00:17:26.500
You'll have to go.

00:17:26.700 --> 00:17:27.433
You'll have to.

00:17:27.733 --> 00:17:30.133
If you need to increase it, you
need to delete your yearly

00:17:30.133 --> 00:17:30.599
action plan.

00:17:30.600 --> 00:17:33.533
Go back to your scenario,
increase it there, and then

00:17:33.533 --> 00:17:36.599
create a new yearly action plan
based off that scenario.

00:17:38.000 --> 00:17:41.133
Is it possible to reduce the
number of units for prevention

00:17:41.133 --> 00:17:42.899
action in the yearly action
plan?

00:17:55.033 --> 00:17:55.466
Anybody.

00:17:58.866 --> 00:17:59.366
Yes.

00:18:00.400 --> 00:18:00.666
Yep.

00:18:01.766 --> 00:18:02.899
Well, you definitely can you.

00:18:02.900 --> 00:18:07.833
You don't have to use all of the
hours up in your yearly action

00:18:07.833 --> 00:18:08.199
plan.

00:18:08.633 --> 00:18:11.466
And examples when you won't
do that would be if you have

00:18:11.466 --> 00:18:14.166
multiple employees and you want
to create a yearly action,

00:18:14.166 --> 00:18:17.132
separate yearly action plan for
each employee based off the same

00:18:17.133 --> 00:18:17.533
scenario.

00:18:18.133 --> 00:18:22.266
So you can assign half the hours
to one prevention plan, half the

00:18:22.266 --> 00:18:23.332
hours to another.

00:18:23.833 --> 00:18:28.933
And then when you hand out your
your yearly action plans to your

00:18:28.933 --> 00:18:33.666
to your employees, they act
each have their own set of

00:18:33.666 --> 00:18:37.566
prevention actions to equate
throughout the year.

00:18:38.800 --> 00:18:42.000
Can a yearly action plan be
created to represent one

00:18:42.000 --> 00:18:44.466
employee in a multiple employee
program?

00:18:54.566 --> 00:19:01.799
Yes, yes, Yep, absolutely all
right.

00:19:01.800 --> 00:19:06.166
For a multi employee program, is
it beneficial to create an

00:19:06.166 --> 00:19:10.432
overall or a summary scenario
and a year and yearly action

00:19:10.433 --> 00:19:10.766
plan?

00:19:21.800 --> 00:19:23.100
So yeah, absolutely.

00:19:25.433 --> 00:19:28.566
Yeah, it's yes on this one
multiple employee program.

00:19:28.933 --> 00:19:31.133
It is beneficiary overall or a
summary.

00:19:31.133 --> 00:19:34.999
And, and really I, I think
that's for it.

00:19:35.200 --> 00:19:39.100
It it'll, it makes your life
easier when it comes to

00:19:39.100 --> 00:19:43.400
reporting accomplishments
because you won't have to run a

00:19:43.400 --> 00:19:48.066
accomplishment report for each
yearly action plan and then add

00:19:48.066 --> 00:19:49.766
them all up at the end.

00:19:50.733 --> 00:19:55.666
It's easy enough just to
create one overarching yearly

00:19:55.666 --> 00:20:00.499
action plan and then you
have you have it all combined

00:20:00.500 --> 00:20:05.433
since the beginning, you have
developed let's the next one.

00:20:05.433 --> 00:20:08.933
Is it necessary to produce a
yearly action plan for each

00:20:08.933 --> 00:20:09.233
year?

00:20:13.233 --> 00:20:15.666
Yes, Yep, absolutely.

00:20:15.866 --> 00:20:17.232
Yearly action plan.

00:20:17.233 --> 00:20:18.666
Yearly's keyword there.

00:20:18.866 --> 00:20:23.799
It only covers one year, so
you'll have one assessment, then

00:20:23.800 --> 00:20:28.933
you choose your most efficient
scenario, and then you'll have a

00:20:28.933 --> 00:20:33.766
yearly action plan 2023, yearly
action plan 2024, or 25 all

00:20:33.766 --> 00:20:38.899
based off of that one scenario
unless you change your scenario.

00:20:39.200 --> 00:20:42.633
If you edit it from year to
year, that's totally up to you.

00:20:43.000 --> 00:20:44.200
That's not necessary.

00:20:46.300 --> 00:20:49.433
You have developed 3 yearly
action plans for your scenario.

00:20:49.633 --> 00:20:53.066
When you notice scenario has an
unrealistic prevention action

00:20:53.066 --> 00:20:55.432
planned with several units
planned for it.

00:20:56.200 --> 00:21:00.000
So you've gone back to the
action set and redistributed the

00:21:00.000 --> 00:21:00.566
workload.

00:21:01.300 --> 00:21:03.433
Now what needs to happen with
the yearly action plans?

00:21:03.433 --> 00:21:12.766
You have already created E Now
delete them, reload, Create new,

00:21:12.766 --> 00:21:18.432
correct, delete them, create new
ones.

00:21:19.833 --> 00:21:26.433
That yearly action plan is built
off of the scenario and that's

00:21:26.433 --> 00:21:26.733
it.

00:21:28.933 --> 00:21:33.533
We hit up all of all of our
objectives.

00:21:33.666 --> 00:21:35.166
Now the proficiency check.

00:21:35.933 --> 00:21:37.666
That's all for unit 5.